CIB audit report overview
CCAP electronically transfers case disposition information from the Clerk of Circuit Court offices to the Crime Information Bureau (CIB). CIB is also notified if a case whose disposition was transferred is sealed and/or expunged. This web site can be used as an audit tool for the Clerk of Court to verify the information has been successfully transferred to CIB. This web site can only verify the information was delivered to CIB; it cannot determine if CIB successfully processed the information. This web site should be used regularly to search for any case dispositions or reporting of sealed or expunged cases that were not transferred electronically to CIB.
There are two ways to search for information: by Date range or by Case number. Based on the search option selected, different search criteria are available.
The Date range search allows searching for case information that was electronically sent to CIB using the following criteria:
The Case number search allows searching by case number for case information that was electronically sent to CIB using the following criteria:
The search results contain separate sections for each option selected in "Case Status" and "CIB Status" sections. For example, if you checked "Disposed" and "Sealed" in the Case Status section and "Not exported" in the CIB Status section, you would receive 2 separate lists of information: "Disposed/Not exported" (the cases that were disposed but not transferred to CIB) and a separate list for "Sealed/Not exported" (the cases that were sealed but not transferred to CIB).
The total number of cases in each section is listed. For each case, the case number, case type, disposed date, time queued (to be transferred to CIB), time sent (to CIB) is displayed. Charge-specific information (charge number, charge description, ATN, arrest date, agency number, and booking ORI) also displays if you click on the blue "Expand all" link underneath the list title or the "Show details" link at the end of the result row.
If you want to quickly review information about this case, you can click on the blue case number link and the Wisconsin Circuit Court Access (WCCA) web site view for that case will display in a new browser window or tab.
Before a case is disposed, verify you have the ATN or the combination of arrest date and Booking Agency ORI entered on the charges and defendant's date of birth entered on the party record for the case disposition to be sent electronically to the Crime Information Bureau.
After the case is disposed, if you enter the ATN or the arrest date and Booking Agency ORI, the case disposition will be electronically sent to CIB at that time, as well as seal or expunge information, if applicable.
What to do when a record is not exported
If a case appears in a "Not exported" list (which indicates CIB did not receive disposition or seal/expunge information), click on the "Show Details" link at the end of the row and check for the following items:
After adding or changing information, a new record will be created for transferring to the Crime Information Bureau. It will have the current date for the "Time queued" date and immediately appear in a "not exported" list. Wait approximately 15 minutes for the new record to be transferred from CCAP to CIB and check the web site again. If the record is still not transferred to CIB, call CCAP Support (800-422-7137) for additional assistance.